How to transfer PowerApps to other users

Power Apps developed for internal usage within a corporation can also be distributed to external users outside the organization. Although they must be configured differently from internal users, external users need the same licensing as internal users. By adding all Power Apps external users to an Azure Active Directory security group and automatically granting app access and license to all users inside the group, we can make sharing simpler.


Users of external Power Apps must be added to Azure Active Directory as guests. Open the Global Admin Center by selecting it from the Apps menu. This admin center is only accessible to people with administrator access.

Select Guest Users.


Then Add a visitor user.

After that, type a personalized note. This will be mentioned in the email they send us inviting them to visit.


Microsoft will send the external user an email that looks like this.

To use an app inside our company, external users also need a Power Apps license. However, there is no opportunity to issue a license when we try to grant the guest user one in the Global Admin Center. For guest users, the assign a license tab is not accessible.

Instead, we must construct a group in Azure Active Directory for external users and assign licenses to each member of the group. Open Azure Active Directory by going to

Create new Group and Select Members.

Now that we can set it up so that it grants Power Apps licenses to each new member. The Power Apps group should be opened.

Select Assignments from the Licenses menu.


Select the licenses that the external user needs in order to execute the Power Apps program on the update licenses assignments screen. Depending on whether we are sharing a canvas app or a customized SharePoint list form, or an app with premium or non-paid connections, various licenses will be necessary.  For confirmation of which licenses to use, consult the official Microsoft literature.

After you're done, click Save. The Azure Active Directory group for external users has been configured.


Go to power apps, and select Share by clicking the three dots next to our app.



The Power Apps app has no longer being shared with a third party. By clicking the link in their invitation email, they can log in.



Summary: In this article, we learned How to transfer PowerApps to other users, in our next article we will learn how to do a Power BI report in PowerApps.